1 · IN
Supplier → JFS docs → IN BOE (Mirsal) → enter here
2 · OUT
JFS → Customer advice → Customer files OUT BOE
3 · CONFIRM
Match IN vs OUT BOE → confirm → give stock
4 · RECON
Auto reconciliation + Excel export
Recent IN shipments
Goods cleared into JFS from suppliers
Reconciliation snapshot
IN BOE qty/weight/value vs OUT BOE — auto match
Stock IN
Record a new Transit-IN, or open a past IN from the history below.
📋 IN History
All recorded IN shipments. Click Preview to view the customer's original documents + BOE that were attached.
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📑 Customs Reconciliation Report
Per IN declaration (BOE) vs OUT declarations — HS code, quantity, weight and value, with free-zone balance. Filter by date range or a specific BOE. Open IN / OUT documents per row.
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Deadline rules (editable)
All Dubai Customs / Mirsal 2 declaration types — set the submission window per type
Defaults reflect current Dubai Customs guidance: declaration + supporting documents within 30 days of online filing; Import for Re-Export exit within 180 days (6 months) from the declaration date. Verify against your Dubai Trade account and adjust if your bill type differs.
🛂 Acknowledgements required (Dubai Trade)
Customs mails asking the company to ACKNOWLEDGE a declaration — 30-day window from the mail date. Log in to Dubai Trade, acknowledge, then mark it done here (or wait for the customs confirmation mail — it clears automatically).
BOE submission due (IN)
Declaration + documents to be submitted to Customs
OUT BOE tracking
Transfer = 1 step (submit all). Transit Out = exit stamp → claim submit → approve / review / reject (2-month window)
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🔑 Ownership SOP — Shipper / Consignee / Customer
The core rule this software and its AI follow for every transfer document
1
Two parties on every TR document. The SHIPPER is the company giving / transferring ownership of the goods. The CONSIGNEE is the company receiving ownership (the "Importer" / "release to M/S" party on the DA, the "transferred to M/S" party on the Transfer of Ownership).
2
Shipper ≠ Supplier, Consignee ≠ Customer. These two parties are not necessarily JFS's supplier or customer. The AI reads them from the documents strictly as Shipper and Consignee — it never guesses a customer.
3
Customer is manual. The actual customer is typed manually by JFS staff in the "Customer (manual)" field. It may be the consignee, or a different (3rd-party) company. It is for internal reference only.
4
Stock is always in the consignee's name. In the customs record the stock holder is the CONSIGNEE — even when the consignee keeps the stock for a 3rd-party customer. All balance stock and reconciliation in this system is consignee-wise.
5
Transfer chain. The consignee of one transfer becomes the shipper of the next. Example: AJ WORLD WIDE (shipper) → SKYRIVER (consignee) · then SKYRIVER (shipper) → ALIF TRADING FZCO (consignee) — stock now stands under ALIF TRADING FZCO.
📦 Store IN Process — Multiple HS Codes & COO
Standard Operating Procedure for inbound shipments with several HS codes and countries of origin
1
Document Identification. Gather and identify all required inbound documents: Commercial Invoice, Delivery Advice (DA), Transfer of Ownership (TOO), and the HS Code Summary.
2
Data Extraction & Cross-Verification. Run the automated (AI) extraction on the Commercial Invoice and cross-verify the extracted data against the Delivery Advice. If specific details are missing from the invoice, source them from the DA or the HS Code Summary.
3
Multi-Criteria Categorization & Description Alignment. Dual-layer sorting: first categorize line items by HS Code, then sub-categorize by Country of Origin (COO). The DA must be a consolidated, summarized version of the invoice data, and the DA description must match perfectly with both the Supplier DA and the uploaded Bill of Entry (BOE).
4
Pre-Saving Data Preview. Review and preview the complete IN data to ensure absolute accuracy before committing it to the system.
5
Document Generation. Commit and save the finalized IN record to automatically generate the system-aligned DA, Invoice and Transfer of Ownership (TOO) documents.
6
BOE Validation & Reconciliation Status. Validate the uploaded BOE against the verified IN data, then generate the verification status together with the complete data reconciliation report.
✅ Standard Process
Recommended · verify before filing
1
Order Intake
Receive transfer order details directly from the client.
Receive transfer order details directly from the client.
2
Verification
Physical + documentation check at the shipper's warehouse.
Physical + documentation check at the shipper's warehouse.
3
Customs Filing
Process BOE and collect the shipment.
Process BOE and collect the shipment.
4
System Ingestion
Execute the WMS store-in process (IN Entry here).
Execute the WMS store-in process (IN Entry here).
5
Inventory Update
Log items into the active inventory balance.
Log items into the active inventory balance.
6
Compliance
Submit final documentation to Customs.
Submit final documentation to Customs.
⚠️ Alternative Process
Audit happens after filing
1
Pre-Verification
Review and verify initial shipment documentation.
Review and verify initial shipment documentation.
2
Customs Filing
Process BOE and collect the shipment.
Process BOE and collect the shipment.
3
Cargo Audit
Physical inspection of items post-filing — mismatch risk here.
Physical inspection of items post-filing — mismatch risk here.
4
System Ingestion
Run the WMS store-in process.
Run the WMS store-in process.
5
Inventory Update
Log items into active stock records.
Log items into active stock records.
6
Compliance
Submit final BOE to Customs.
Submit final BOE to Customs.
Where this tool fits
The reconciliation guards exactly the discrepancy risk in the Alternative process
Step 3–5 (Customs Filing → System Ingestion → Inventory Update) is where this system takes over: the IN Entry records the BOE, Stock & OUT handles releases against the correct IN, and Reconciliation auto-checks qty, HS code, country of origin, weight and value — catching any gap before it reaches Customs compliance.